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Easy Way to Organize Volunteer Schedules and Donation Lists
 

I recently participated in a fundraiser that used an online tool to organize donations and volunteer schedules.  I found it to be an easy way to handle this task that can sometimes seem overwhelming.  The tool that they used was SignUpGenius.com.  This website is awesome for parties, fundraisers, sports snack lists and even teacher conferences.

What is SignUpGenius.com?

It is a free service that allows you to post your customize sign up sheets online.  It can be used for  schedules or donation items.  It is easy to use and extremely flexible.  You simply create a list of jobs and the number of volunteers needed for each.  It is much more convenient than using sheets of paper, emails or phone calls to get organized.

Once you create your sign-up lists it can be viewed by everyone.  People can jump online and sign up 24 hours a day, 7 days a week.  Everyone can see at any given time the items that still need volunteers. Often it will act as a stimulus to get them to volunteer when they see what others are doing to help.

How to Get Started...

You begin by setting up an account on SignUpGenius.com .  To create an account you need to enter your first and last name, gender, country, zip code, email address and password.

The sign up selection process is menu driven and as simple as selecting templates and answering questions. You will need to select the type of sign up that you are creating:

  • Party or potluck sign up is used when the event takes place in one day.

  • Volunteers or people sign up when the person's presence is needed.

  • Food or munchies sign up is used when an physical item (like food) is required.

In addition, you will need to provide the following information.

  • Name of your group which is the name that describes the set of people that will access your sign up.  

  • Title of your sign up

  • Any instructions or details about the event.

  • Date and time of the event

  • Select a template and create a list of what you are requesting in detail.   For instance if you need donuts it should be listed as 1 dozen donuts. You will then enter the number of people that you want to each bring 1 dozen donuts.

  • Email addresses of everyone in your group if you plan on using the email feature.

You will be given the option to preview your list and make corrections before it is submitted.  Once complete you will have a link to provide to all volunteers or you can simply give them the website and they can search based on the list creator's email address.

This is a great site and I think that you will find it to be very helpful.

For more details go to the official website: SignUpGenius.com